City Clerk

The Department of City Clerk has three major functions:


Elections, Vital Records, and Custodian of the City Council Minutes.

June 12, 2018 Election

In-person absentee voting at City Hall will begin on Tuesday, May 22 after the Council takes the final vote of the School Budget Orders on Monday, May 21.

The last day to request an absentee ballot is June 7, 2018. Completed absentee ballot applications can be mailed to our office or faxed to 207-874-8612. An absentee ballot may also be requested online via the Secretary of State website. When the ballots are available, we will mail your ballot(s) to you at your home or the address you requested on your application.

Ranked-Choice Voting

Secretary of State Matthew Dunlap has unveiled a new section of the department website offering several informational resources for voters who are seeking to educate themselves about ranked-choice voting during the June 12 election. This method of voting will be used for the first time ever in a statewide election as voters cast their ballots in the Primary Election, and it is different from the way Portland runs its ranked-choice voting during mayoral elections. 

Now available on the RCV Resources page are:

  • Sample ballots for all ranked-choice voting races (Only races with three or more candidates will employ the ranked-choice voting process, which requires that one candidate receive a majority of the vote)
  • Frequently Asked Questions
  • A printable PDF “RCV Fact Sheet” for voters to review and share with others in preparation for marking their ballot
  • An implementation plan showing the department’s progress and preparation for ranked-choice voting
  • A timeline showing how the State of Maine came to use this voting method in the June 12, 2018 Primary Election
  • The final version of the rules
  • An easy-to-understand animation explaining how to mark the ranked-choice ballot and how votes will be tabulated